{ "name": "Cafmlane Workplace Utilisation Benchmark", "title": "Workplace Utilisation Benchmark", "url": "https://cafmlane.com/datasets/workplace-utilisation-benchmark/", "csv": "https://cafmlane.com/datasets/workplace-utilisation-benchmark.csv", "markdown": "https://cafmlane.com/datasets/workplace-utilisation-benchmark/index.md", "computed_at": "2026-10-18", "license": "https://cafmlane.com/terms", "headline": "The median published figure in the Workplace Utilisation Benchmark is 37 percent across 4 figures from 2 sources' own pages (range 25 to 49 percent), read 12 October 2026.", "quotes": [ "The median published figure in the Workplace Utilisation Benchmark is 37 percent across 4 figures from 2 sources' own pages (range 25 to 49 percent), read 12 October 2026.", "2 of the 9 named sources read in full publish a figure; 7 publish none, read 12 October 2026.", "Workplace Utilisation Benchmark, measure headquarters capacity used, 17 of 24 agencies: median 25 percent across 2 sources, read 12 October 2026.", "Workplace Utilisation Benchmark, measure headquarters capacity used, upper range: median 49 percent across 2 sources, read 12 October 2026.", "The median is unchanged since 26 September 2026 (was 37 percent across 4)." ], "citation": "\"Cafmlane Workplace Utilisation Benchmark\", updated 2026-10-18, https://cafmlane.com/datasets/workplace-utilisation-benchmark/.", "changed_since": { "since": "2026-09-26", "previous_median": 37, "delta": 0, "direction": "unchanged", "sentence": "The median is unchanged since 26 September 2026 (was 37 percent across 4)." }, "national": { "unit": "%", "n": 4, "median": 37, "min": 25, "max": 49, "p25": 25, "p75": 49, "mean": 37, "units": { "%": 4 }, "published_sources": 2, "named_sources": 12, "read_sources": 9, "not_published": 7, "published_share": 0.222 }, "by_axis": { "measure": { "headquarters capacity used, 17 of 24 agencies": { "%": { "n": 2, "median": 25, "min": 25, "max": 25, "p25": null, "p75": null, "mean": 25 } }, "headquarters capacity used, upper range": { "%": { "n": 2, "median": 49, "min": 49, "max": 49, "p25": null, "p75": null, "mean": 49 } } } }, "rows": [ { "source": "GAO-23-107060 federal buildings underutilised", "url": "https://www.gao.gov/products/gao-23-107060", "figure": "25 percent", "value": 25, "unit": "%", "vat": null, "axis": { "measure": "headquarters capacity used, 17 of 24 agencies" }, "retrieved_at": "2026-10-12", "quote": "Seventeen of the 24 federal agencies in GAO's review used an estimated average 25 percent or less of their headquarters buildings' capacity in a three-week sample period across January, February, and March of 2023.", "source_class": "primary-government", "text_sha256": "0795dc1724eafbe7e493909fc76f7549212fa38fce8c6abef36996a78cf9b75e" }, { "source": "GAO-23-107060 federal buildings underutilised", "url": "https://www.gao.gov/products/gao-23-107060", "figure": "49 percent", "value": 49, "unit": "%", "vat": null, "axis": { "measure": "headquarters capacity used, upper range" }, "retrieved_at": "2026-10-12", "quote": "On the higher range, agencies used an estimated 40 to 49 percent of the capacity of their headquarters on average.", "source_class": "primary-government", "text_sha256": "0795dc1724eafbe7e493909fc76f7549212fa38fce8c6abef36996a78cf9b75e" }, { "source": "GAO-24-107006 agencies need new benchmarks", "url": "https://www.gao.gov/products/gao-24-107006", "figure": "25 percent", "value": 25, "unit": "%", "vat": null, "axis": { "measure": "headquarters capacity used, 17 of 24 agencies" }, "retrieved_at": "2026-10-12", "quote": "Seventeen of the 24 federal agencies in the Federal Real Property Council used an estimated average 25 percent or less of their headquarters building's capacity for 1 week in each of January, February, and March of 2023.", "source_class": "primary-government", "text_sha256": "c3052e2c5c89b940f5cf59c25d12377e218f78443e6b113bcaa4e57debdf4710" }, { "source": "GAO-24-107006 agencies need new benchmarks", "url": "https://www.gao.gov/products/gao-24-107006", "figure": "49 percent", "value": 49, "unit": "%", "vat": null, "axis": { "measure": "headquarters capacity used, upper range" }, "retrieved_at": "2026-10-12", "quote": "Agencies at the higher end of the range, used an estimated 40 to 49 percent of the capacity of their headquarters on average during these weeks.", "source_class": "primary-government", "text_sha256": "c3052e2c5c89b940f5cf59c25d12377e218f78443e6b113bcaa4e57debdf4710" } ], "not_published": [ { "source": "GSA Federal Real Property Public Data Set", "url": "https://www.gsa.gov/policy-regulations/policy/real-property-policy-division-overview/asset-management/federal-real-property-profile/federal-real-property-public-data-set", "retrieved_at": "2026-10-12", "reason": "read in full and no accepted figure on the page" }, { "source": "FY2024 Federal Real Property Profile public dataset (data.gov)", "url": "https://catalog.data.gov/dataset/fy-2024-federal-real-property-profile-frpp-public-dataset", "retrieved_at": "2026-10-12", "reason": "read in full and no accepted figure on the page" }, { "source": "GOV.UK higher education provider estates management data", "url": "https://www.gov.uk/government/statistics/higher-education-provider-estates-management-data-uk-2019-to-2020", "retrieved_at": "2026-10-12", "reason": "read in full and no accepted figure on the page" }, { "source": "Government Property Agency workplace design guide", "url": "https://gpa.gov.uk/insights/guides/government-workplace-design-guide/", "retrieved_at": "2026-09-11", "reason": "read in full and no accepted figure on the page" }, { "source": "Government Property Agency workplace design", "url": "https://gpa.gov.uk/places/workplace-design/", "retrieved_at": "2026-10-12", "reason": "read in full and no accepted figure on the page" }, { "source": "GSA our approach to occupancy", "url": "https://www.gsa.gov/system/files/our-approach-to-occupancy.pdf", "retrieved_at": "2026-09-12", "reason": "read in full and no accepted figure on the page" }, { "source": "OMB M-25-25 implementation of the USE IT Act", "url": "https://www.whitehouse.gov/wp-content/uploads/2025/02/M-25-25-Implementation-of-the-Utilizing-Space-Efficiently-and-Improving-Technologies-Act.pdf", "retrieved_at": "2026-09-12", "reason": "read in full and no accepted figure on the page" } ], "sources": [ { "url": "https://www.gao.gov/products/gao-23-107060", "label": "GAO-23-107060 federal buildings underutilised", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.gao.gov/products/gao-24-107006", "label": "GAO-24-107006 agencies need new benchmarks", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.gsa.gov/policy-regulations/policy/real-property-policy-division-overview/asset-management/federal-real-property-profile/federal-real-property-public-data-set", "label": "GSA Federal Real Property Public Data Set", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://catalog.data.gov/dataset/fy-2024-federal-real-property-profile-frpp-public-dataset", "label": "FY2024 Federal Real Property Profile public dataset (data.gov)", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.gov.uk/government/statistics/higher-education-provider-estates-management-data-uk-2019-to-2020", "label": "GOV.UK higher education provider estates management data", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://gpa.gov.uk/insights/guides/government-workplace-design-guide/", "label": "Government Property Agency workplace design guide", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://gpa.gov.uk/places/workplace-design/", "label": "Government Property Agency workplace design", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.gsa.gov/real-estate/use-it-act-and-occupancy-data/reporting-guidelines", "label": "GSA occupancy and utilization reporting guidelines", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.gsa.gov/system/files/our-approach-to-occupancy.pdf", "label": "GSA our approach to occupancy", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.whitehouse.gov/wp-content/uploads/2025/02/M-25-25-Implementation-of-the-Utilizing-Space-Efficiently-and-Improving-Technologies-Act.pdf", "label": "OMB M-25-25 implementation of the USE IT Act", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.hesa.ac.uk/data-and-analysis/estates", "label": "HESA estates management data", "license": "the publisher's own terms; quoted for reporting and comment" }, { "url": "https://www.congress.gov/crs-product/R48718", "label": "CRS R48718 on the USE IT Act", "license": "the publisher's own terms; quoted for reporting and comment" } ], "methodology": "Every row is a verbatim sentence read from the named source's own page through our fetch service on the date shown, hash-pinned to the stored read (the sha of the page's visible text; the raw page is mirrored to R2). 2 of the 9 named sources that could be read published a usable figure; 7 published none and are recorded as not published, never filled in; 3 could not be read (blocked, dead or unreachable) and count nowhere. The headline figures (median, minimum, maximum, quartiles) are over ONE figure per source for each breakdown it prices, in % (a source's median where its page yielded several accepted sentences for one breakdown), so a page that gives figures for several breakdowns gives one for each and N counts 4 figures, never sentences; 0 candidate sentence(s) were refused by a reviewer with the reason recorded. The fuller derivation this dataset is chartered to grow into (not yet what the figures above are; they are each source's own published figure as read): one row per published benchmark and per reporting body: usable square feet per person (the federal 150 USF design requirement), the occupancy target (60% average over a year for offices over 50,000 USF), the measured utilisation of agency headquarters, the GB public-sector space target per FTE, and the higher-education net-internal-area used for timetabled teaching; the derivation is the COMPARISON nobody publishes - the spread between the benchmark and the measured rate, per estate type and per year, and the changed-since on each release", "embed": "

37 percent

median published figure, Workplace Utilisation Benchmark, across 2 sources, read 12 October 2026

Source: Cafmlane Workplace Utilisation Benchmark
" }